Sometimes when you receive an invitation for an event like wedding, birthday, graduations dinner or any particular event, it will be written on the invitation card “please RSVP if you are coming” or anything similar to it. When the invitation card requires you to RSVP, it actually asking for your respond and in our culture not responding to an invitation will be considered rude. You should really know how to write a formal RSVP to an invitation. Take time to tell the host that you are coming and that you appreciate his/her efforts of inviting you.
Your RSVP reply is very important to the host of the event because he/she will need to know how many people are attending the event and they may need to order the right amount of food to prevent wastage. Therefore it is important for you to know how to write a formal RSVP to an invitation.
First and foremost, decide whether you are going for the event or not. If you are attending the event you will have to make it clear that you are attending the event, if you are not they you will have to make it clear that you are not attending. Do not write a confusing RSVP that will confuse your host. Remember, that RSVP is not only to accept but they also work well to deny an invite.
Try to be short but keep it polite when you are writing your RSVP. The host will be busy and will not have time to answer your questions. If you are unable to make it for the event, make sure you convey your message in such way that you are “unable” instead of “unwilling” to go for the event. Although you are not be able to attend the event, it is important for you to thank the host for the invite as courtesy.
If you are going to attend, thank the host for the invite and tell the host how many people will be attending the event with you and if you have request for special dietary needs, for example if you are a vegetarian it is good for you to acknowledge the host so that they will prepare a vegetarian dish for you.